AMERICAN HEMEROCALLIS SOCIETY
ARTICLE I. NAME
The name of this organization is Region Two. It is a member of the American Hemerocallis Society, Inc. The Bylaws and any amendments thereto of this organization shall be kept in the possession of the Regional Vice President. Copies of these shall be maintained by the Secretary and Treasurer.
ARTICLE II. PURPOSE
Region Two is a non-profit organization organized exclusively for educational and scientific purposes, and especially to promote, encourage and foster the development and improvement of the genus Hemerocallis and public interest therein. These purposes are expressly limited so that Region Two qualifies as an exempt organization under Section 501 (c) (3) of the Internal Revenue Code of 1954 or the corresponding provision of any future U. S. Internal Revenue Law.
ARTICLE III. MEMBERS
Section 1. By virtue of having paid dues to the American Hemerocallis Society, Inc., those members in good standing, residing in the states of Wisconsin, Illinois, Michigan, Indiana and Ohio, automatically become members of Region Two. There are no separate Region Two dues.
Section 2. Each member shall receive the American Hemerocallis Society quarterly journals and the regional newsletter.
Section 3. A member who resigns from the American Hemerocallis Society has automatically lost membership in Region Two.
ARTICLE IV. OFFICERS
Section 1. The regional officers are the Regional Vice President (RVP), the Regional Publicity Director (RPD), the Editor, the Secretary and the Treasurer. The RVP is the chief executive officer of Region Two. Region Two also elects a Director to serve as a member of the American Hemerocallis Society Board of Directors. The Regional Vice President, Regional Publicity Director, Editor, Secretary and Treasurer shall comprise the Regional Board. The Region 2 Director shall be an exofficio member of the Regional Board.
Section 2. TERMS OF OFFICE. The Regional Vice President shall be elected for no more than two (2) consecutive terms of two years each, and may not serve a third year except in the case of emergency. Any Region Two RVP who has been out of office for four years may be elected to serve another two (2) consecutive terms of two years each. The Region Two Director shall serve for three calendar years and shall not serve more than two successive terms but may serve again after being out of office three years.
Section 3. ELECTION OF DIRECTOR. Each region shall elect its own director from society members of that region. Nominations shall be made by a nominating committee consisting of three members from the region elected on a timely basis by a majority vote of the regional members at the annual regional meeting. Only one of the three members can have served on the nominating committee during the prior election of a director and under no circumstances can a member of the nominating committee serve more than two consecutive terms. The nominating committee will take into consideration the specific skills, if any, needed by the Society to best serve the membership. The committee shall send to the membership by insertion in the regional newsletter at least two months prior to the annual regional meeting a ballot for voting with committee’s nomination and with space for write-in candidates. If an incumbent director is eligible to serve a second three-year term and unless an indication is given in writing of an unwillingness to do so, the name must be included on the ballot. The ballot must be signed and returned to the chair of the nominating committee within thirty (30) days of the mailing of the ballot. The nominating committee shall count the ballots and ascertain that all ballots are from active members as certified by the Secretary of AHS through the mailing labels provided for the regional newsletter in which the ballot appears. The results will be reported to the regional membership at the annual regional meeting and to the President of the Society, along with a written statement by the director-elect that the elected person has the ability, the willingness, and the qualifications to serve as a director of the Society. If there is an inadequate number of directors at the time of the fall meeting due to any region not electing a qualified director, the President shall appoint a director from the membership at large, subject to ratification by two-thirds vote of the Board. If a director resigns during a regular term, the President shall appoint, in collaboration with the Regional Vice President, a member from the region to fill the vacancy, subject to the ratification by two-thirds vote of the Board by mail. Any appointed member of the Board serving more than one-half of the regular term of three years shall be deemed to have served a full term.
Section 4. ELECTION OF REGIONAL VICE PRESIDENT. Each region shall elect its own Regional Vice President from society members of that region. Nominations shall be made by a nominating committee of three members from the region who shall be elected on a timely basis by a majority vote of the regional members at the annual regional meeting. Only one of the three members can have served on the nominating committee during the prior election of a Regional Vice President and under no circumstances can a member serve more than two consecutive terms. The chair of the nominating committee shall present the committee’s nominee to the regional membership at the annual regional meeting and open the floor for additional nominations. The election shall be determined by a majority vote of the regional members.
Section 5. DUTIES. The Regional Vice President shall conduct an annual business meeting, arrange for the publishing of the regional newsletter, and appoint a Regional Publicity Director, Editor, Secretary, Treasurer and all other regional officers and chairmen. Officers shall perform the duties prescribed by these Bylaws and by the parliamentary authority adopted by Region Two.
ARTICLE V. MEETINGS
Section 1. An annual business meeting shall be held each year at any appropriate time and place as determined by the Regional Vice President. Notice of the time and place of such meeting shall be given to each member at least thirty (30) days in advance of such meeting. A report of the meeting shall be made to the membership as soon as possible, and shall constitute due notice of the actions taken and rulings made.
Section 2. Special meetings of Region Two may be called for by the Regional Vice President or by the National AHS Vice President. Notice of time, place and purpose of such meetings shall be given to the members not less than thirty (30) days in advance.
Section 3. All meetings shall be called and conducted in conformity with the rules prescribed by the regional officers. Robert's Rules of Order, Newly Revised, shall govern all meeting procedures not provided for in these Bylaws.
ARTICLE VI. COMMITTEES
The Regional Vice President shall appoint chairmen to head all necessary standing and special committees. These chairmen shall report to the Regional Vice President.
ARTICLE VII. COMPENSATION AND REIMBURSEMENT
Service as an officer of Region Two shall be voluntary and without compensation. Normal and necessary expenses incurred by the officers and committee members on behalf of the Region in the performance of their duties will be reimbursed by the Region if adequate funds are available.
ARTICLE VIII. DISSOLUTION
Upon the dissolution of this association, the officers shall, after the payment or making provision for the payment of all liabilities of Region Two, dispose of all assets of Region Two to the American Hemerocallis Society, Inc. which is a 501 (c) (3) corporation; or to such 501 (c) (3) organization organized and operated exclusively for educational and scientific purposes similar to those of the American Hemerocallis Society, Inc.
ARTICLE IX. AMENDMENTS
Section 1. ANNUAL REVIEW. The Regional Vice President and the secretary shall review the Bylaws annually. Regional members are invited to submit proposed bylaw changes to the Regional Vice President by January 1 of each year.
Section 2. PROCEDURE. These Bylaws and Articles may be amended on the recommendation of the Regional Board, followed by a concurring approval by a majority vote of the members present at the annual business meeting of the region, provided the proposed changes have been printed in full in the Spring/Summer issue of the regional newsletter. The effective date of the amendment(s) shall be the date of the concurring approval, in the absence of another effective date being specified in the amendment(s).
Adopted this 13th day of July, 1991.
(signed) Lee James Craigmyle Regional Vice President
Attest: (signed) Rosemarie Foltz Regional Secretary
As amended July 9, 1994 As amended July 14, 1995 As amended July 13, 1997
REGION 2 ACTIONS Voted on by Region 2 members
No minutes of meetings before 1990
7-6-90 Reimbursement for national convention attendance $250 for RVP & RPD, effective in 1991.
7-13-91 Reimbursement for national convention attendance $250 for Region 2 Editor.
Payment of $500 annually to Region 2 AHS Board Member to help defray expenses incurred (travel, lodging, phone, postage, etc.)
Region 2 Bylaws adopted by membership.
7-11-92 Voted to purchase liability insurance through AHS ($.25 per Region 2 member).
1993 -
7-9-94 Amended Region 2 Bylaws.
7-14-95 First audit of financial records reported (records up to 12-31-94 examined).
Amended Region 2 Bylaws.
1996 -
7-13-97 Amended Region 2 Bylaws.
1998 -
1999 -
2000 Voted to appropriate up to $450.00 for the first year and $300.00 a year thereafter to fund the Region 2 web site.
3-3-02 Approved an amount of $1,000 that is available to be spent each fiscal year by the RVP, with the concurring majority approval of the Regional Board, for daylily related expenses besides those voted on and approved by membership. Voted to increase reimbursement for RVP, RPD and Editor from $250 to $400. Voted to increase reimbursement to Region 2 Director from $500 to $1,000.
2003 -
STANDING RULE I :
All fund raising activities held during an annual Region Two Summer meeting with exception of boutique sales shall be for the benefit of the Region Two treasury.
2004 -
2005- Approved Standing Rule II.
STANDING
RULE II
The
Region 2 Officers, with a simple majority vote, shall have the right to advance
seed money (up to a maximum of $2,000 per Summer Meeting) to any Region 2 Club
which is in the latter planning stages of hosting a Region 2 Summer Meeting and
does not have on hand enough capital to
make required up-front payments or deposits.
The advance seed money is to be used by the hosting club only for the
Summer Meeting expenses. Any such
advance provided by Region 2 would come from Region 2 general funds.
Any
request for a seed money advance must be made by the hosting club in writing to
the Region 2 Vice President no earlier than 24 months prior to the relevant
Summer Meeting. This seed money
advance is not a gift, and it must be paid back by the hosting club to the
Region 2 Treasurer within 60 days following the end of the relevant Summer
Meeting. There will be no interest paid by the host club on any seed money
advance.
